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Connect with one of our industry experts for a quick chat to see if your organization can benefit from Amilia’s SmartRec software.
Arts center registration and management software
Streamline your arts center with Amilia’s management software. Manage memberships, class registrations, payments, and schedules in one platform. From youth workshops to adult classes and camps, Amilia supports programs of all types.
Simplify registrations, memberships, and payments
Offer easy online registration for workshops, camps, and classes. Manage required memberships, sell gift cards, and accept payments for programs, rentals, and merchandise — all in one place:
- Embed within your website
- Automate discounts
- Create class waitlists
- Add sign-up restrictions
Run flexible programs and grow your revenue
Manage class schedules, instructors, room rentals, and attendance with ease. Support fundraising efforts, sell branded merchandise or art materials, and connect Amilia with the tools your arts center already uses through integrations like Zapier and donor management systems:
- Easily mass edit classes
- Manage memberships, drop-ins, and punch passes effortlessly
- Automate refunds for smoother transactions & payments
- Offer self-serve scholarships for greater accessibility
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2M+
Participants registering with SmartRec
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1500+
Organizations offering and selling activities with SmartRec
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6K+
Admins managing schedules, staff and facilities
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$1.7B+
Online sales generated for SmartRec clients
Instant access to the information instructors need
Give instructors instant access to important participant information with customizable forms built into Amilia’s arts center management software. These forms streamline registration and collect key details upfront. Participant profiles are automatically updated and synced with class rosters, so instructors can quickly access what they need on the go.
Explore client profiles and database
Enhance program safety with clear attendance and access tracking
Give staff, instructors, parents and participants peace of mind with built-in tools that support safe, well-managed programs. Track attendance, monitor class capacity, and manage authorized access for youth programs — all within Amilia’s arts center management software.
See the benefits of access management
Enhance program safety with clear attendance and access tracking
Give staff, instructors, parents and participants peace of mind with built-in tools that support safe, well-managed programs. Track attendance, monitor class capacity, and manage authorized access for youth programs — all within Amilia’s arts center management software.
See the benefits of access management
Resources
Here are a few articles, guides, and tools we've built to help you succeed.
Frequently Asked Questions
Need more help? Contact one of our Solution Advisers.
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What is the best after school software?
Finding the best after school software depends on your specific needs. Many programs offer excellent features, but Amilia's SmartRec™ platform is highly rated for its ease of use, reliability, and comprehensive features tailored for afterschool programs.
SmartRec simplifies registration, attendance tracking, and payment processing, making it easier for both staff and parents. With tools for online and offline attendance, secure check-ins/check-outs, and mobile access through the Amilia App, it provides a comprehensive solution for managing afterschool programs. Additionally, with 99.99% uptime, seamless registration processes, and automated administrative tasks, SmartRec ensures smooth and efficient management of your programs.
While there are many great options available, SmartRec aims to provide a reliable and user-friendly platform to meet the diverse requirements of afterschool programs.
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What is the best art center management software?
The best art center management software depends on your needs and the types of programs you offer. Many platforms provide useful features, but Amilia’s SmartRec™ is well known for being easy to use, reliable, and built to support art centers and studios.
SmartRec simplifies registrations, attendance tracking, and payments for visual arts and ballet programs. With flexible tools for classes, workshops, memberships, and instructors — plus 99.99% uptime and integrations with tools art centers rely on — it helps art centers stay organized and run smoothly.
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What features does Amilia’s art center software offer?
Amilia’s art center software makes it easy to manage programs and registrations in one place. Participants can register online anytime, from any device, using a simple shopping-style experience.
You can accept secure online payments, offer payment plans or memberships, and manage waitlists for popular classes. Art centers can also sell gift cards, merchandise, and materials, and manage room rentals through the same platform. Discounts are automatically applied when eligible, and the platform can be embedded directly into your website for a seamless experience.
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What payment methods can I accept with Amilia SmartRec?
With Amilia SmartRec, you can accept credit cards, eChecks (ACH), cash, and account credits. The platform supports flexible payment options like installments, subscriptions, and prorated payment plans.
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Do you have a mobile app?
Yes. The Amilia App is available on the App Store and Google Play. Staff can take attendance, while participants can manage registrations, store membership cards, and update account information.
The Amilia Store is mobile optimized, making it easy for participants of all ages to browse, register, and pay for classes from any device.